How to Plan a Magical Party

Planning a private party can prove to be difficult if you are expecting a diverse group of guests. Everyone has their own preferences in food, music, beverages, and entertainment, and somehow, you have to cater to all and make it a magical evening to remember. In this article, we will discuss party planning for beginners.

Start Selecting and Prioritizing

Sit down with a good old fashioned pen and paper, or the latest app on your fancy phone, whatever your writing priorities may be, you have to make some serious choices about the party.

Based on the nature of guests, should the party be a causal or formal event? What should be the time, place, duration, and theme of the party? What type of food and beverages would you like to serve? What kind of entertainment would be there? How many people need to be invited? Answer these questions and you will automatically have a list of things to arrange.

Estimate the Costs and Correlate with Your Budget

You have a rough estimate of the number of people that would be there, and you have a list containing your preferred choices in venue, food, beverages, and entertainment.

Simply add the estimated costs, and see if they are within your budget. Chances are, you have exceeded your budget, and do not where to cut costs. Your prioritizing would come in handy here; something either has to be eliminated or has to be allocated a smaller chunk of your budget. You could opt to switch from a five course meal to a reception, or can simply opt for a more affordable venue.

Start Making Phone Calls

Before you start sending out the e-vites, start making those all important phone calls to the caterers, the management/owner of the venue, and the entertainment. If the venue needs to be decorated, you need to make the necessary phone calls to arrange for all the equipment and decorations needed. Make sure the venue, caterer, and entertainment are all booked before you send the invitations.

Go Through the Checklist

Go through the checklist and send the invitations. It is also a good idea to go through the checklist every once in a while, and keep it updated with notes and scribbles. The checklist would save you a lot of stress and time, and would help you effectively handle any surprises thrown your way.

Have Backup Plans

Having contingency plans is always a good idea, especially if you are planning a formal party. What if the entertainer you hired cancels at the last minute? What if there is a problem with the venue or the catering? Always have a plan-B for such situations.

Now that we have discussed planning a successful party, let us see how we can turn it into a magical one. It’s simple, hire a magician. A magician can pretty much cater to any type of crowd and can have special customized tricks for any event. Whether you wish for stage entertainment or prefer close up entertainment, a magician should be your go-to choice.

You can contact us online or at +971 (0)55 239 5882 for any queries and/or booking.

Back to Articles